Call for Expression of Interest for External Audit Services

In a bid to ensure sustainable achievement of our mission, Akina Mama wa Afrika (AMwA) is seeking the provision of the statutory external audit services for the years 2019 to 2021 from a reputable firm.

Duties and Responsibilities of the Auditor

The external auditor shall be required to perform risk based audits, compliance audits and performance based audits.

Roles, duties and responsibilities shall include the following:

  1. Conducting independent audits of AMwA’s operations in line with International Standards on Auditing and International Financial Reporting Standard
  2. Expressing an opinion on whether the financial statements are prepared, in all material respects, in accordance with the applicable financial reporting standards and frameworks, whether AMwA has maintained proper books of accounts, and whether the accompanying financial statements give a true and fair view of the financial position and performance of the organisation
  3. Reviewing and evaluating AMwA’s internal control system and advising Management and the Board on adequacy/effectiveness of the system and proposals for its improvements
  4. Assessing utilization of resources for effectiveness, efficiency and economy as well as identification of opportunities for improvement.
  5. Ensuring the organization adheres to corporate governance requirements and legislation that govern the organization.
  6. General review of implementation of programs to ascertain whether they are consistent with program objective as set in program designs
  7. Providing any other value-addition services as approved by the Finance Committee

Required Profile of the Audit Firm

Bidding firms will be required to meet the following criteria:

  1. Be registered with the Institute of Certified Public Accountants of Uganda (ICPAU) and must hold a current Practicing Certificate
  2. Have at least two partners of good standing with ICPAU. Further, the firm and its partners should not have been subject to any disciplinary action by ICPAU or other related professional bodies
  3. Should have been in operation for a period of at least five years and undergone a Quality Assurance Review by ICPAU.
  4. Should demonstrate that it has the capacity, capability and experience required to undertake the audit within required time lines
  5. The firm should demonstrate adequate experience in Non-Governmental Organizations.

Request for Proposal Submission

Firms meeting the above criteria are requested to submit their proposals in a sealed envelope as follows:

  1. a)  Technical Proposal containing:
  1. Confirmation of the firm’s understanding of the Terms of Reference (TORs) and its capacity and capability to deliver on the TORs;
  2. The methodology, work-plan and timelines for undertaking and completing the assignment, and the deliverables;
  3. Appropriate references to demonstrate the experience specified in the TOR;
  4. The CVs of key staff proposed to carry out the assignment
  1. b)   Financial Proposal indicating the proposed fees for a regular audit and any incidental expenses.
  2. c)    Other Requirements
  1. Proof of registration with ICPAU and copies of Partners’ Practicing Certificates;
  2. Confirmation of having undergone a Quality Assurance Review by ICPAU;
  3. Confirmation that  neither  the  firm,  nor  any  of  its  partners  or  key  staff,  have  faced  any disciplinary action by ICPAU or other professional bodies;
  4. Confirmation that the firm and/or its partners and key staff are not aware of any conflict of interest which may exist with respect to AMwA.
  5. Details of  at  least  three  (3)  prior  audit  assignments,  including  the  contact  details  of  the references
  6. A list of clients for which the firm has performed similar assignments
  7. A schedule outlining tentative dates for completion of the audit process

Evaluation of Proposals

Submitted proposals will be evaluated by AMwA’s Finance Committee and will take into account inter-alia, the following evaluation criteria:

  • The audit firm is independent and has no conflict of interest with regard to any other work performed by the firm for AMwA.
  • The firm adheres to the instructions in this call.
  • The firm’s qualifications, experience, size and location.
  • The firm’s past experience and performance on comparable external audit engagement
  • The quality of the firm’s professional personnel to be assigned to the engagement and the quality of the firm’s management support personnel to be available for technical consultation.
  • References from  persons knowledgeable  of  the  firm’s  ability  to  fulfill  the  terms  of  the contract
  • Adequacy of Audit Approach, including the specific approach to the entity wide review of internal controls and the risk assessment model
  • Cost

Send your proposal to amwa@akinamamawaafrika.org by Monday 16th December 2019